Every charity/not-for-profit procures goods and services, from the smallest new charity to those with multi-million dollar turnovers. No matter how large or small a charity is, the basic procurement processes are the same. The process entails identifying the requirements and suppliers, negotiating and awarding contracts, managing contracts and suppliers and monitoring the savings produced and benefits delivered.
Compared to a small start-up charity, larger charities understandably have more complex procurement processes, which will take longer to complete. When sourcing, for example, there will be a larger budget, more stakeholders and decision-makers involved. In order to ensure consistency, transparency, and control over the whole procurement process, most charities will have their own procurement processes with guidelines for employees to follow to ensure they get the best value from their suppliers.