MinuteMe
Please Log in or Create an account with us to reveal details on how to apply the discount to your MinuteMe account.
Making a real difference to the administrative burden of meetings.
What is MinuteMe?
MinuteMe is an exciting product offering that will revolutionise how your Not-for-profit plans, runs and administers meetings – ultimately reducing the administration time and workload for your staff and volunteers. Whilst MinuteMe can be used as Board portal software, it is much more than that as it can be – and should be – used for committee meetings, sub-committee meetings, leadership meetings, event planning meetings, team meetings, supplier meetings and one-on-one meetings (to name just a few!).
MinuteMe provides the means to allow you to capture, distribute and track meeting agendas, attendees, notes, minutes, action items and documents all in the one place.
What meeting problems is MinuteMe solving?
Do any of these issues sound familiar?
- Too many hours are taken up administering meetings leaving insufficient time to make a real difference
- Shared documents are difficult to access
- People are reviewing the wrong version of documents for meetings due to late changes
- Meeting agendas or minutes are sent out too close to the meeting, giving insufficient time to review
- I can’t find the minutes from the previous meeting in my email!
- Populating the agenda from meeting-to-meeting is laborious
- Anyone who wants to add to the meeting agenda has to come through me
- Management of Actions is clunky or non-existent leading to people turning up to a meeting saying “I forgot I was meant to do that” or “I didn’t know I had to do that”
- Finding discussion notes from previous meetings is time consuming
- Converting the Agenda or Minutes into a PDF and distributing via email takes longer than it should
- Formatting updates provided by others for the agenda or minutes is a drain
- To find the actions from my last meeting, I have to sift through my overwhelmed inbox to find the right email
If you’re experiencing any of the above issues using Word processing documents, spreadsheets, Teams, OneNote or other note-taking methods for your meeting agendas, notes/minutes, actions and documents... you should be using MinuteMe. Scroll down to see MinuteMe's Features and exactly how MinuteMe can help you with your meetings.
Here’s what our Not-for-profit customers are saying
"Since using MinuteMe, the team is able to easily refer to past meeting notes, set better agendas and come prepared and have more in-depth discussions."
Fiona Dorman, National Vice President of National Council of Women Australia and Co-Founder of South Australian Women’s Fund
Read the full quote...
Fiona Dorman, National Vice President of National Council of Women Australia and Co-Founder of South Australian Women’s Fund said, "The organisation often holds multiple meetings and meeting minutes can sometimes get lost in translation. Since using MinuteMe, the team is able to easily refer to past meeting notes, set better agendas and come prepared and have more in-depth discussions. It also helps that all items relating to the meeting are centralised in one platform so we can all have access to the same information easily and quickly and do not have to spend extra time searching for past information."
"I would highly recommend this product as an easy add-on to committee management which takes out the annoying mechanics of making records and enables the team to focus on the business."
Rosemary McKenzie, President of Family History ACT
Read the full quote...
Rosemary McKenzie, President of Family History ACT said, "Family History ACT (FHACT) has recently taken up the use of MinuteMe as a product to support minute taking across our Council and at present one of our sub-committees. FHACT is a not-for-profit volunteer organisation in the ACT with a focus on Family History, a significant library collection and a membership of around 750. One of the most onerous tasks for a Secretary is the preparation of Agendas, Minute Taking, the management of Action Items and distribution of Minutes. The workload management is one of the key reasons, FHACT is without a Secretary at present. In the short term we have distributed the tasks our Secretary undertakes to members of the existing Council. My offer (as President) was to take on Minutes because I chair our Council meetings and take notes anyway. MinuteMe as an app was easy to learn, navigate and create items on the fly. Simon Steele was very accommodating with demonstrations, support and initial teething questions. The ease with which we now manage our usual agenda of over a dozen items, with related sub-topics and action items is so much more streamlined. Distributing agendas and minutes from the meetings has become a breeze. Discussions and action items can easily be recorded during the meeting, and within a short time, after tidying up, they can be distributed for comment in a very timely manner. Having the app available to all invitees has stopped the raft of emails with Word documents and track changes that was needed to manage corrections and action items. The ability to set up recurring minute templates and schedule recurring meetings is another great bonus. We have a number of sub-committees supporting our various volunteer functions, and the ease of assigning action items, the resolution and reporting back, has been a real boon. Although we do not use MinuteMe for document storage (we use MS Teams), having all the discussion, actions and minutes in one place has been wonderful. I would highly recommend this product as an easy add-on to committee management which takes out the annoying mechanics of making records and enables the team to focus on the business."
"I used to put aside 20 minutes each week to prepare and send the agenda for my Leadership meeting. Now I do it in seconds."
Scott Williams, Chief Operating Officer of Stone & Chalk
Features
Easily access meeting history
See the full history of a series of meetings over time, enabling you to access historical information from previous meetings easily.
Quickly and easily manage your Agendas
Add discussion topics to the next meeting’s Agenda when issues arise between meetings, so you don’t forget you need to talk about them.
Once Agenda topics are added, these become the basis of your meeting Minutes so you don’t have to type them out again!
Save time organising recurring meetings
For recurring meetings, you can add your regular discussion topics to your Agenda, mark them as recurring, and they will automatically be added as the initial topics for each subsequent meeting.
Follow-up previous Action Items
Start each meeting with a review of the Action Items from previous meetings. MinuteMe shows you Action Items still open from any previous meeting, as well as any Action Item closed since the last meeting.
Meeting participants cannot close an Action Item without you knowing.
Attach supporting documents
Attach documents to be reviewed prior to the meeting so they can be sent with the Agenda email. Attach documents discussed during the meeting so you know the exact version of the document discussed.
Attach a photograph of a whiteboard masterpiece created during a meeting, so it’s kept as a record in full context with the meeting Minutes.
Collaborate in real-time
The meeting minutes that you enter in MinuteMe will instantly save and be visible to other people in the same meeting.
Collaborate at a new level with seeing who is present and viewing the same meeting in MinuteMe at the same time as you.
Send a PDF Agenda or Minutes easily to all attendees
Let people know the meeting Agenda prior to the meeting by sending an email to the attendees from your MinuteMe Meeting.
After the meeting, distribute the Minutes, Documents and Action Items to the attendees directly from MinuteMe.
People who don’t attend a meeting can be included on the distribution list. Add them once and they’ll receive a copy each time you send the meeting Minutes.
Users who log in with Microsoft can elect to save a copy of the agenda/minutes documents to OneDrive/Sharepoint. (Google drive integration coming soon).
Keep your own record of the discussion
Create your own personal notes during a Meeting as Private Notes. The Private Notes are only visible and searchable by you.
Integrate and power up MinuteMe with other apps and tools you use
MinuteMe works alongside your existing Microsoft 365 Outlook or Google Calendar allowing you to synchronise your scheduled event details and be ‘meeting ready’ in seconds.
If you’re using Asana, Microsoft To Do or Google Tasks to manage your tasks, the Action Items created in your MinuteMe meetings can seamlessly transfer to these platforms allowing you to capture your meeting history in MinuteMe and manage your tasks in your preferred task management tool.
…and all this stored safely and securely
Control permissions for people to be able to read, update and manage an individual meeting, or to see the full history of the recurring meeting since it was created in MinuteMe.
All your data is transmitted and stored in an encrypted form in Australia, so it is only viewable and searchable by the people you give access to – it is not shared with anyone else.
Features
Easily access meeting history
See the full history of a series of meetings over time, enabling you to access historical information from previous meetings easily.
Quickly and easily manage your Agendas
Add discussion topics to the next meeting’s Agenda when issues arise between meetings, so you don’t forget you need to talk about them.
Once Agenda topics are added, these become the basis of your meeting Minutes so you don’t have to type them out again!
Save time organising recurring meetings
For recurring meetings, you can add your regular discussion topics to your Agenda, mark them as recurring, and they will automatically be added as the initial topics for each subsequent meeting.
Follow-up previous Action Items
Start each meeting with a review of the Action Items from previous meetings. MinuteMe shows you Action Items still open from any previous meeting, as well as any Action Item closed since the last meeting.
Meeting participants cannot close an Action Item without you knowing.
Attach supporting documents
Attach documents to be reviewed prior to the meeting so they can be sent with the Agenda email. Attach documents discussed during the meeting so you know the exact version of the document discussed.
Attach a photograph of a whiteboard masterpiece created during a meeting, so it’s kept as a record in full context with the meeting Minutes.
Collaborate in real-time
The meeting minutes that you enter in MinuteMe will instantly save and be visible to other people in the same meeting.
Collaborate at a new level with seeing who is present and viewing the same meeting in MinuteMe at the same time as you.
Send a PDF Agenda or Minutes easily to all attendees
Let people know the meeting Agenda prior to the meeting by sending an email to the attendees from your MinuteMe Meeting.
After the meeting, distribute the Minutes, Documents and Action Items to the attendees directly from MinuteMe.
People who don’t attend a meeting can be included on the distribution list. Add them once and they’ll receive a copy each time you send the meeting Minutes.
Users who log in with Microsoft can elect to save a copy of the agenda/minutes documents to OneDrive/Sharepoint. (Google drive integration coming soon).
Keep your own record of the discussion
Create your own personal notes during a Meeting as Private Notes. The Private Notes are only visible and searchable by you.
Integrate and power up MinuteMe with other apps and tools you use
MinuteMe works alongside your existing Microsoft 365 Outlook or Google Calendar allowing you to synchronise your scheduled event details and be ‘meeting ready’ in seconds.
If you’re using Asana, Microsoft To Do or Google Tasks to manage your tasks, the Action Items created in your MinuteMe meetings can seamlessly transfer to these platforms allowing you to capture your meeting history in MinuteMe and manage your tasks in your preferred task management tool.
…and all this stored safely and securely
Control permissions for people to be able to read, update and manage an individual meeting, or to see the full history of the recurring meeting since it was created in MinuteMe.
All your data is transmitted and stored in an encrypted form in Australia, so it is only viewable and searchable by the people you give access to – it is not shared with anyone else.
Pricing
MinuteMe offers a freemium plan ("Basic") and a paid plan ("Plus"). On the Basic Plan your team can create and operate three streams of recurring meetings (and unlimited one-off meetings). Once a fourth stream of meetings is created, you must upgrade to the Plus Plan.
The discount for Connecting Up Not-for-profits is 35% off the per active user per month subscription fee for the life of your subscription.
MinuteMe is a monthly subscription, billed monthly in arrears with no minimum subscription period. Billing is in arrears because it is based on the actual usage of the platform - I.e members of your team who have logged in and updated content in the platform during the preceding month are chargeable. Users who log in and do not update content are not chargeable.
For pricing, refer to minuteme.com/pricing
Manage your meetings on any device
Access expert support 7 days a week
Freedom to cancel anytime
MinuteMe is an Australian business created after the question was asked … “There must be a better way to easily and efficiently run meetings and capture actions assigned to people.” Now there is!
MinuteMe is helping Not-for-profits successfully reduce the amount of hours administering meetings while at the same time increasing accountability through improved visibility of record-keeping. This is particularly important in organisations supported by volunteers as it saves their volunteer hours and allows them to reallocate their time and skills towards more productive activities for your organisation.
MinuteMe would like to give you the same opportunity to reduce the administrative burden of managing meetings and provide you and your team with a tool that is easy to use, efficient and reasonably priced.
If you’re using Word processing documents, spreadsheets, Teams, OneNote or other note-taking methods for your meeting agendas, notes/minutes, actions and documents...try MinuteMe and see how much of a difference it will make to this process.
Eligibility criteria for not-for-profit organisations
The discount for Connecting Up registered Not-for-profits is 35% off the per active user per month subscription fee for the life of your subscription.
Your organisation must be a verified, current Connecting Up member charity or Not-for-profit and must have an Australian Business Number (ABN). The Discount can only be applied to an ABN once.
Find out more at minuteme.com
View Products