Please allow ~2-3 weeks to dispatch for quality control. Product images are for illustrative purposes only and may contain AI-generated content; they may not represent the final product you receive. Products are subject to the cosmetic grading policy detailed here.
If you are ordering a device that does not include a Windows 11 licence as standard, please check Microsoft's minimum system requirements to confirm if it can be upgraded later should you wish to do so.
Certified Refurbished Dell Latitude 5400 — 14-Inch Business Laptop
The Certified Refurbished Dell Latitude 5400 pairs an Intel Core i5-8365U (quad-core, up to 4.1GHz Turbo) with 16GB DDR4 RAM, a 512GB NVMe SSD, and a 14-inch Full HD (1920×1080) anti-glare display—which means everyday business tasks load instantly, multitasking stays smooth, and the system rarely slows under pressure. Because the storage is NVMe rather than a standard SATA drive, Windows boots in under 15 seconds and applications launch almost immediately, a difference our technicians consistently measure across hundreds of units. Pre-installed with Windows 11 Pro and tested February 2026, this professionally restored laptop delivers genuine business-ready performance without the new-device price tag.
Ideal For
- Office professionals and remote workers — running Microsoft Teams, Outlook, and multiple browser tabs simultaneously, because 16GB RAM handles concurrent workloads without slowdown
- Students managing heavy academic workloads — juggling Zoom lectures, Word documents, research tabs, and cloud storage at the same time
- Small business users requiring enterprise security — the built-in TPM 2.0 chip supports BitLocker encryption and Windows Hello, therefore sensitive data stays protected
- Professionals on the move — at 1.52kg with a slim 19.6–20.85mm profile, it fits comfortably in a backpack or briefcase
Key Features & Benefits
- 16GB DDR4 RAM: Double the standard 8GB configuration—which means video calls, spreadsheets, and 20+ browser tabs run concurrently without performance drops
- 512GB NVMe SSD: Significantly faster than SATA-based drives; our technicians measure boot times under 15 seconds versus 40+ seconds on older storage
- Intel UHD 620 Graphics: Handles 1080p video playback and dual-monitor output smoothly—capable for all business and media tasks, though not suited to modern 3D gaming
- Integrated HD Webcam with Privacy Shutter: Physical shutter blocks the lens when not in use, increasingly important for secure video conferencing environments
- Comprehensive Port Selection: USB-C 3.1 Gen 2 with DisplayPort, three USB 3.1 Type-A, HDMI 1.4, RJ-45 Ethernet, and microSD—therefore most workplace peripherals connect without adaptors
- Spill-Resistant Backlit Keyboard: Dual pointing devices with Microsoft Precision Touchpad; practical for low-light conditions and daily durability
Common Questions
Can this laptop handle video calls while multitasking?
Yes — in our testing, the i5-8365U with 16GB RAM runs Microsoft Teams or Zoom alongside open documents, email, and several browser tabs without noticeable slowdown. The quad-core architecture manages concurrent applications well, which is precisely why this configuration suits hybrid workers who switch between tasks constantly.
How does the Dell Latitude 5400 compare to a new budget laptop?
New laptops at a similar price point typically ship with 8GB RAM and slower eMMC or SATA storage. This reconditioned Latitude 5400 offers double the RAM, faster NVMe storage, and a more robust enterprise-grade chassis—therefore it generally outperforms comparably priced new consumer laptops in day-to-day responsiveness.
Is the 8th Gen Intel processor still capable in 2026?
For everyday computing—web browsing, Office applications, video conferencing, and document management—the i5-8365U remains highly capable. This 2018-era processor handles 2026 workloads with ease; where it reaches its limits is intensive video editing or modern 3D gaming, which require dedicated graphics.
Technical Specifications
- Processor: Intel Core i5-8365U, Quad-Core, 1.6GHz base / 4.1GHz Turbo, 6MB Cache
- Memory: 16GB DDR4 SODIMM (expandable to 32GB)
- Storage: 512GB M.2 NVMe SSD
- Display: 14-inch Full HD (1920×1080) WVA Anti-Glare, Non-Touch
- Graphics: Intel UHD 620 (integrated)
- Operating System: Windows 11 Pro (64-bit)
- Connectivity: Wi-Fi 5 (802.11ac), Bluetooth 5.0, RJ-45 Gigabit Ethernet
- Ports: USB-C 3.1 Gen 2, 3× USB 3.1 Type-A, HDMI 1.4, microSD, Audio Jack
- Weight: 1.52kg
- Dimensions: 323mm (W) × 216mm (D) × 19.6–20.85mm (H)
Operating System: Windows 11 Pro
Pros: Microsoft's current business OS includes BitLocker encryption, Remote Desktop, Snap Layouts for multitasking, and hardware-backed security via TPM 2.0—all fully supported on this device. Cons: Windows 11 Pro demands more system resources than Windows 10, and the updated interface may require a brief adjustment period for users upgrading from older versions.
Cosmetic Condition Guide
Excellent Grade: Barely any signs of previous use—possible very minor scuffing from minimal handling; keyboard shows light wear; screen is free from scratches, cracks, dead pixels, or blemishes. Good Grade: Fully functional with more visible signs of use, including scratches on the chassis, heavier keyboard wear, and possible minor dents or paint chips; screen may show subtle blemishes or uneven light diffusion but no cracks.
Verified Reboot Refurb Quality Assurance
Every Dell Latitude 5400 sold by Reboot IT is verified refurbished through our comprehensive multi-point inspection process. We tested all features and functions—including processor performance, memory, storage health, display quality, webcam, ports, and wireless connectivity—using cutting-edge diagnostic software under real load conditions. As an industry expert since 2001, Reboot IT has refined these procedures across thousands of renewed units to guarantee consistent, reliable results.
Warranty & Support
This certified refurbished Dell Latitude 5400 is sold by Reboot IT and includes a 1-year warranty for your complete peace of mind.
The Right Tool for Business Computing
This configuration suits users who need reliable multitasking and fast storage without premium pricing, backed by Reboot IT's 1-year warranty and 20+ years of refurbishment expertise.
Webcam|Built-in Microphone|Backlit Keyboard |
| Audio Output | Integrated |
| Brand | Dell |
| Bundle Description | None |
| Colour | Black |
| Custom Bundle | No |
| GPU | Intel UHD Graphics 620 |
| Graphics Processing Type | Integrated/On-Board Graphics |
| Hard Drive Capacity | None |
| Item Height | 19.6mm |
| Item Length | 323.05mm |
| Item Weight | 1.52kgs |
| Item Width | 216mm |
| Manufacturer Warranty | 3 Months |
| Processor | Intel Core i5 8th Gen. |
| Processor Model | 8365U |
| Memory Type | DDR4 SODIMM |
| Model | Latitude 5400 |
| MPN | None |
| Operating System | WINDOWS 11 PRO |
| Operating System Edition | WINDOWS 11 PRO |
| Optical Drive | None |
| Other Software | None |
| Part Number | None |
| Max Turbo Speed | 4.10 GHz |
| Processor Speed | 1.60GHz |
| RAM Size | 16GB |
| Release Date | Q1'19 |
| Release Year | 2019 |
| Screen Size | 14.0 in |
| SSD Capacity | 256GB |
| Storage Type | NVMe |
| Connectivity | Wi-Fi|USB 3.0|USB-C|HDMI|Ethernet |
| Features | Webcam|Built-in Microphone|Backlit Keyboard |
| Maximum Resolution | 1920x1080 |
| Most Suitable For | Casual Computing|Office |
| RAM Type | DDR4 SODIMM |
| Series | Latitude |
| Type | Notebook/Laptop |
| Webcam | YES |
| L2 Cache | None |
| Cores | 4 |
| Maximum RAM Capacity | 32 GB |
| Hard drive upgradable | Yes |
| RAM upgradable | Yes |
Refurbished Computers - Cosmetic Grading Guide
Our supplier's refurbished hardware is typically graded either "Excellent" or "Good", however, some legacy products were graded under a letter grading system (A, B, C). Please find the definitions for each grade below and contact us if you're uncertain of a device's grade.
Used Smartphone / Refurbished Mobile Phones
"Excellent" Grade
Devices in this category appear like new, with very minor wear. Expect light or fine scratches on the screen that are shallow enough not to catch on a fingernail. The edge around the glass is virtually flawless, save for possible light scratching around the power port. The back plate may show light/fine scratches, including on the Apple logo, with any discoloration being minimal.
"Good" Grade
These devices are characterized by being fully tested and functional even if they have body scratches, minor paint chips, or a small hairline crack on the screen. Screens are free from dead pixels but may exhibit slight scratching from moderate use.
Refurbished Desktops, Laptops and Monitors
"Excellent" Grade - Laptops
Reserved for units that show barely any signs of previous use, these laptops may exhibit very minor scuffing or abrasions, associated only with minimal standard use. The keyboards show light wear, and importantly, the screens are pristine, free from any scratches, cracks, chips, dead pixels, dark spots, discoloration, or blemishes.
"Excellent" Grade - Desktops
Desktop PCs in the "Excellent" grade category are free from deep scratches, cracks, paint chips, or any broken/missing pieces, ensuring a sleek and almost-new aesthetic.
"Excellent" Grade - Monitors
"Excellent" grade is reserved for units that show evidence of very little to no previous use. Any wear on an "Excellent" Display, including housing/frame and/or external surfaces (i.e. Frame) is associated with standard minimal use. "Excellent" units may have minor scuffing and / or minor abrasions on plastics with from standard light previous use."Excellent" Displays will feature no scratches, cracks, chips, dead pixels, dark spots, discoloration or blemishes. Units will only feature the standard minimal wear and tear that is associated with a used unit.
"Good" Grade - Laptops
"Good" laptops may feature one or several small dings or dents on covers and / or small paint chips on the surface or small hairline cracks in the bezel. Laptop screens may feature uneven light diffusion in screen and may feature subtle blemishes. "Good" Laptops will not feature cracks screens but may feature slight scratching, dead pixels or white spots on the screen.
"Good" Grade - Desktops
"Good" grade desktops may have light scratches on external body and may feature more excessive unit housing and/or external case wear than "Excellent" units, including wear on case / lid. "Good" PCs may feature one or several small dings or dents on covers and / or small paint chips on the surface.
"Good" Grade - Monitors
Displays in the "Good" grade have been fully tested and are functional but may include scratches on body, small paint chips, minor cracks on body, loose and/or wobbly bases. "Good" Display screens may feature uneven light diffusion in screen and may feature subtle to moderate blemishes. "Good" Displays will not feature cracks on screens but may feature slight scratching on screen surfaces from moderate use or wear, dead pixels or white spots on the screen.
Legacy letter grading
Used Smartphone / Refurbished Mobile Phones
A Grade
- No chips, scratches or cracks on the front glass and housing
- No missing or alternative parts
- No sign of liquid damage
- Battery cannot be swollen
B Grade – Same as A Grade except:
- May have light scuffs but no chips or cracks
- Light scratches on housing or front glass
C-Grade – Same as B Grade except:
- Unlimited long shallow scratches on the front glass
- No chips or cracks on the front glass
- Unlimited scratches, chips/dents on back cover housing and corners
- Minor cracks allowed
- Customized housing and aftermarket covers allowed
Refurbished Desktops, Laptops and Monitors
A-Grade
- Overall excellent to very good cosmetic condition. Some may be pristine, others may have light scratches or minor blemishes
- Laptops may have some shiny areas around the keyboard such as the space bar, touchpad or touchpad buttons
- Keyboard keys will be in excellent condition
- Laptop and monitor screens will be blemish free
- Cosmetic blemishes will not impact the overall functionality or performance of the device
B-Grade
- Will have some cosmetic blemishes that include scratches and/or other imperfections
- Minor scratches and dents on the housing
- Laptops may have shiny keys or shiny surfaces around the keyboard however all characters will be legible
- Laptop and monitors screens will have imperfections such as minor scratches, minor chips and/or white spots. There will be no cracking on the screen
- Have the same warranty as A Grade
- Pricing will be cheaper than A Grade
C-Grade
- Same as B-Grade except may have unlimited scratches/blemishes on the screen
- May have cracks/chips or dents on the housing
- Have the same warranty as A Grade
- Pricing will be cheaper than B Grade
