Please allow ~2-3 weeks to dispatch for quality control. Product images are for illustrative purposes only and may contain AI-generated content; they may not represent the final product you receive. Products are subject to the cosmetic grading policy detailed here.
If you are ordering a device that does not include a Windows 11 licence as standard, please check Microsoft's minimum system requirements to confirm if it can be upgraded later should you wish to do so.
Power through your day with the Dell OptiPlex 7040 SFF featuring an Intel Core i5-6500 quad-core CPU (3.2GHz, up to 3.6GHz Turbo), 8GB DDR4 RAM, a fast 128GB SSD, a built-in DVDRW drive, integrated Intel HD Graphics 530, and dual DisplayPort + HDMI in a compact Small Form Factor chassis (290 × 92.6 × 292.8 mm, from 5.53 kg). Certified refurbished by Reboot IT and sold with a 3-month warranty.
This configuration delivers snappy boot times, smooth everyday multitasking, optical media compatibility, and reliable connectivity for multi-monitor productivity in tight spaces.
Practical use cases
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Office productivity: Spreadsheets, documents, web apps, email, and video calls with dependable performance
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Small business operations: Accounting, POS, inventory, and scheduling software for standard workloads
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Education and training: Stable classroom or lab PCs with easy manageability and disc-based content playback
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Call centres and reception: Compact footprint, quiet operation, and multi-display support for busy desks
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Light creative work: Basic photo tweaks, presentations, and browser-based design tools
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Secure/remote environments: Enterprise management features, TPM 2.0, and Wake-on-LAN
Top features and benefits
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Reliable quad-core performance: Intel Core i5-6500 handles everyday workloads efficiently
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Fast start-up and load times: 128GB SSD accelerates Windows and critical apps
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Built-in DVDRW: Read and write CDs and DVDs for backups, software installation, and legacy media
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Space-saving SFF: Fits under a monitor or in a small workstation
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Multi-monitor ready: Dual DisplayPort 1.2 + HDMI 1.4 for expanded screen real estate
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Upgradeable memory: 8GB DDR4 installed with a straightforward path to upgrade when heavier multitasking is needed
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Ready to expand: Supports additional storage and optional discrete GPU via low-profile PCIe
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Rich ports: 10 USB ports plus audio I/O and Gigabit Ethernet for peripherals
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Enterprise-ready: Intel Q170 chipset, TPM 2.0, chassis intrusion switch; optional vPro
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Certified refurbished value: Professionally renewed to reduce cost and e-waste
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Quiet and efficient: Low acoustics with ENERGY STAR/EPEAT configurations
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Ready to deploy: Fully tested by Reboot IT for a smooth out-of-box experience
Key specifications
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CPU: Intel Core i5-6500 — 4 cores, 3.2GHz base, 3.6GHz Turbo, 6MB cache (LGA1151)
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Memory: 8GB DDR4-2133 (installed; supports up to 64GB across 4 UDIMM slots)
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Storage: 128GB SSD (supports M.2 PCIe NVMe and 2.5"/3.5" SATA options)
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Optical drive: DVDRW (DVD±RW)
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Graphics: Intel HD Graphics 530; 1 × PCIe x16 (low profile) for optional discrete GPU
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Ports: 6 × USB 3.0 (2 front / 4 rear), 4 × USB 2.0 (2 front / 2 rear), 2 × DisplayPort 1.2, 1 × HDMI 1.4, RJ-45, front headset, rear line-out
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Chipset: Intel Q170 Express
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Expansion: 1 × PCIe x16, 1 × PCIe x4 (low profile)
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Networking: Intel Gigabit Ethernet; optional Wi‑Fi 802.11ac and Bluetooth
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Dimensions (SFF): 290 mm (H) × 92.6 mm (W) × 292.8 mm (D)
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Weight: Starting at 5.53 kg
Operating system: pros and cons
Windows 10 Pro
Pros: Broad software compatibility, familiar interface, strong device management and enterprise security
Cons: Requires regular updates; older peripherals may need driver adjustments. Storage space on a 128GB drive may be limited for large app sets or local file repositories — consider adding external or internal secondary storage for heavier needs
Certification, testing, and grading transparency
Certified refurbished: All units are verified and refurbished by Reboot IT's thorough testing process.
Testing: We tested all features and functions including CPU, memory, storage health, thermals, audio, networking, optical drive, and video outputs using advanced diagnostics.
Industry expertise: Reboot IT has been an expert in the industry since 2001, using cutting-edge testing software and professional workflows for consistent quality.
Visual condition guidance:
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EXCELLENT: Minor signs of use
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GOOD: May show light screen imperfections or case wear like dents and paint chips but fully functional
Quality assurance and warranty
Warranty: Product is sold by Reboot IT with a 3-month warranty
Support: Local, responsive customer service from a trusted refurbisher
Certifications: ENERGY STAR and EPEAT Gold (configuration dependent); TPM 2.0 for security
Why choose this OptiPlex 7040 SFF
Balanced, cost-effective performance with 8GB RAM, a 128GB SSD, and a built-in DVDRW drive — perfect for standard office tasks, labs, reception desks, and multi-monitor setups where space, optical media support, and reliability matter.
Upgrade your workspace with a dependable, certified refurbished Dell OptiPlex 7040 SFF i5-6500, 8GB, 128GB SSD, DVDRW, Windows 10 Pro. Order now from Reboot IT for tested reliability, a 3-month warranty, and quick deployment.
| Manufacturer Warranty | 1 Year |
| Features | None |
| Item Height | None |
| RAM Size | 8GB |
| Graphics Processing Type | Integrated/On-Board Graphics |
| Chipset | None |
| Item Width | None |
| Model | OptiPlex 7040 |
| Type | Desktop |
| Resolution | none |
| Processor | Intel Core i5-6500 3.20 GHz |
| Release Date | None |
| Processor Model | 6500 |
| Colour | None |
| Item Weight | None |
| Storage Type | SSD (Solid State Drive) |
| Optical Drive | None |
| Operating System Edition | Professional |
| SSD Capacity | 120GB |
| Memory Type | DDR4 DIMM |
| Cores | 4 |
| Other Software | None |
| Brand | Dell |
| L2 Cache | None |
| Form Factor | Small Form Factor (SFF) |
| Part Number | 06B9 |
| Screen Size | None |
| Maximum Ram Capacity | None |
| Custom Bundle | No |
| Motherboard Model | None |
| Series | OptiPlex |
| Operating System | Windows 10 Pro |
| RAM Type | DDR4 DIMM |
| Most Suitable For | Office |
| Connectivity | None |
| Max Turbo Speed | None |
| MPN | None |
| Processor Speed | 3.20GHz |
| Release Year | 2016 |
| Hard Drive Capacity | 120GB |
| GPU | Intel HD 530 Graphics |
| Item Length | None |
Refurbished Computers - Cosmetic Grading Guide
Our supplier's refurbished hardware is typically graded either "Excellent" or "Good", however, some legacy products were graded under a letter grading system (A, B, C). Please find the definitions for each grade below and contact us if you're uncertain of a device's grade.
Used Smartphone / Refurbished Mobile Phones
"Excellent" Grade
Devices in this category appear like new, with very minor wear. Expect light or fine scratches on the screen that are shallow enough not to catch on a fingernail. The edge around the glass is virtually flawless, save for possible light scratching around the power port. The back plate may show light/fine scratches, including on the Apple logo, with any discoloration being minimal.
"Good" Grade
These devices are characterized by being fully tested and functional even if they have body scratches, minor paint chips, or a small hairline crack on the screen. Screens are free from dead pixels but may exhibit slight scratching from moderate use.
Refurbished Desktops, Laptops and Monitors
"Excellent" Grade - Laptops
Reserved for units that show barely any signs of previous use, these laptops may exhibit very minor scuffing or abrasions, associated only with minimal standard use. The keyboards show light wear, and importantly, the screens are pristine, free from any scratches, cracks, chips, dead pixels, dark spots, discoloration, or blemishes.
"Excellent" Grade - Desktops
Desktop PCs in the "Excellent" grade category are free from deep scratches, cracks, paint chips, or any broken/missing pieces, ensuring a sleek and almost-new aesthetic.
"Excellent" Grade - Monitors
"Excellent" grade is reserved for units that show evidence of very little to no previous use. Any wear on an "Excellent" Display, including housing/frame and/or external surfaces (i.e. Frame) is associated with standard minimal use. "Excellent" units may have minor scuffing and / or minor abrasions on plastics with from standard light previous use."Excellent" Displays will feature no scratches, cracks, chips, dead pixels, dark spots, discoloration or blemishes. Units will only feature the standard minimal wear and tear that is associated with a used unit.
"Good" Grade - Laptops
"Good" laptops may feature one or several small dings or dents on covers and / or small paint chips on the surface or small hairline cracks in the bezel. Laptop screens may feature uneven light diffusion in screen and may feature subtle blemishes. "Good" Laptops will not feature cracks screens but may feature slight scratching, dead pixels or white spots on the screen.
"Good" Grade - Desktops
"Good" grade desktops may have light scratches on external body and may feature more excessive unit housing and/or external case wear than "Excellent" units, including wear on case / lid. "Good" PCs may feature one or several small dings or dents on covers and / or small paint chips on the surface.
"Good" Grade - Monitors
Displays in the "Good" grade have been fully tested and are functional but may include scratches on body, small paint chips, minor cracks on body, loose and/or wobbly bases. "Good" Display screens may feature uneven light diffusion in screen and may feature subtle to moderate blemishes. "Good" Displays will not feature cracks on screens but may feature slight scratching on screen surfaces from moderate use or wear, dead pixels or white spots on the screen.
Legacy letter grading
Used Smartphone / Refurbished Mobile Phones
A Grade
- No chips, scratches or cracks on the front glass and housing
- No missing or alternative parts
- No sign of liquid damage
- Battery cannot be swollen
B Grade – Same as A Grade except:
- May have light scuffs but no chips or cracks
- Light scratches on housing or front glass
C-Grade – Same as B Grade except:
- Unlimited long shallow scratches on the front glass
- No chips or cracks on the front glass
- Unlimited scratches, chips/dents on back cover housing and corners
- Minor cracks allowed
- Customized housing and aftermarket covers allowed
Refurbished Desktops, Laptops and Monitors
A-Grade
- Overall excellent to very good cosmetic condition. Some may be pristine, others may have light scratches or minor blemishes
- Laptops may have some shiny areas around the keyboard such as the space bar, touchpad or touchpad buttons
- Keyboard keys will be in excellent condition
- Laptop and monitor screens will be blemish free
- Cosmetic blemishes will not impact the overall functionality or performance of the device
B-Grade
- Will have some cosmetic blemishes that include scratches and/or other imperfections
- Minor scratches and dents on the housing
- Laptops may have shiny keys or shiny surfaces around the keyboard however all characters will be legible
- Laptop and monitors screens will have imperfections such as minor scratches, minor chips and/or white spots. There will be no cracking on the screen
- Have the same warranty as A Grade
- Pricing will be cheaper than A Grade
C-Grade
- Same as B-Grade except may have unlimited scratches/blemishes on the screen
- May have cracks/chips or dents on the housing
- Have the same warranty as A Grade
- Pricing will be cheaper than B Grade
